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EFS - What's Changing and What's Not for Non-Financial Users Return to EpiCHNews Please check the EpiCH website for more information All other forms and policies remain the same until
Contracts for Professional Services – there are now four (4) different types of contracts. Talk to your accountant at least a month in advance of needing the contract. Copy and postage codes – not changing at this time. You will be notified if/when they change in the future. CUFS numbers – these will be obsolete after 6/30/08 and will be replaced by the EFS account string. PIs and staff will receive a chart which explains the new account information. Emergency Purchases – when possible (except June 19-30), use the PCard. Personal reimbursements for emergency purchases should only be considered as a last resort, and are limited to $500. Ordering – you MUST have a requisition (purchase order) in advance. It is no longer acceptable to simply place an order with a company and have the vendor bill us later. Exceptions would be case-specific and urgent in nature, such as emergency repair work needed on a piece of equipment. PCards are encouraged by the U of M. Packing slips – these are now REQUIRED for processing payments. More instructions to follow. Purchasing Card/PCard – only change is the name: “Procurement Card.” Per the U of M, please avoid using the PCard from June 19- 30. Subject payments – more information to follow. Please check with your accountant for updates. Use of PCards/gift cards is encouraged by the U of M. Timing – in general you will need to allow additional time during the transition – please plan accordingly. Staff may be less available to assist with last-minute purchasing needs. Travel – Per EpiCH Travel Policy, you MUST have a TA completed and approved in the system prior to the trip. UPAC Long Distance numbers – no changes have been announced. UStores – No changes to regular orders. For blanket orders, such as dry ice, you will need to provide more lead time in order to establish the initial blanket order. Once the blanket is established, the process will go more quickly. Talk to your accountant if a blanket order is needed. • Download Word doc of the above information.
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